Under the direction of the Payables Director, the Payables Specialist is responsible for performing administrative and clerical accounts payable tasks and functions to maintain compliance with the Tribe’s policies and procedures. The Specialist must also provide high quality customer service to both internal and external groups.

This list is intended only to illustrate the various types of work that may be performed.  The omission of specific statements does not exclude them from the position if the work is similar, related or logical assignment to the position.

1. Request requisitions from programs for invoice processing.
2. Process invoices for payment in the accounting system.
3. Reconcile vendor statements.
4. Manage documents within the imaging system.
5. Process checks and related sign out sheets.
6. Manage or distribute accounts payable checks.
7. Enter accounts payable information for other Tribal enterprises as requested.
8. Assist with other Finance tasks as assigned.
9. Work with vendors to ensure timely processing of payments.
10. Coordinate with vendors and programs to resolve issues.
11. Because of the Tribe’s commitment to community service and the wellbeing of its members, each employee may be expected to perform a wide range of office and field duties from time to time. Such duties may or may not be related to their regular responsibilities.

Required:

• AA Degree and two (2) years of AP experience in a Finance or Accounting Department.
• Must pass Accounts Payable Skills/knowledge test
• Must pass pre-employment background check and drug screening.

Knowledge of: General office principles and practices. Software applications relative to the position assignment. Proper English grammar, usage and spelling. Word processing and spreadsheet applications. Basic accounting and mathematics.

Skilled in:  Keyboarding (speed required may vary according to position assignment). Communications (oral and written). Interpersonal and human relations. Problem-solving. Effective customer service ¾ in person and via telephone (discretion, patience, etiquette, professionalism). Using 10-key machine by touch. Numerical analysis. The operation of a variety of office equipment, such as fax machine and copier. Following oral and written instructions. Adapting to frequent interruptions and changes in workload demand. Maintaining the confidentiality of sensitive matters. Following through on assignments. Acquiring knowledge of specialized terminology relevant to position assignment. Taking initiative. Conducting research for a specific work assignment.

Continuously uses vision. Frequently sits for long periods of time. Frequently talks and listens. Manual dexterity for computer work and routine paperwork. Occasionally walks and reaches with hands and arms. Occasionally lifts up to 25 lbs.