Under general supervision of the Support Services Manager, this confidential position provides office management and administrative support services to maintain legal IEP documents and to follow BIE and state compliance standards for students in K-12.

• Act as confidential assistant to the Support Services Manager;
• Requests and tracks receipt of records for newly enrolled students;
• Processes student withdrawals; fulfills records requests for withdrawn students within prescribed time frames;
• Sends special programs notification letters, testing results, and other requested documents to parents;
• Maintains Q/Skyward, NASIS/Infinite Campus and other special programs databases and records, including data entry and system accuracy;
• Creates customized reports for various departments as requested
• Creates and maintains student special education and 504 records; audits for completeness on at least an annual basis; establishes and maintains secure access to student records; ensures proper disposal of student records;
• Audits special education and 504 documents for basic compliance;
• Serves as primary point of contact for families, teachers, staff, and other schools in regards to accessing student information and records;
• Ensures that school personnel comply with the Family Educational Rights and Privacy Act (FERPA);
• Because of the Tribe’s commitment to community service and the well-being of its members, each employee may be expected to perform a wide range of office and field duties from time to time. Such duties may or may not be related to their regular responsibilities.

High School diploma or GED equivalent, three (3) years of experience as a confidential assistant, administrative assistant or similar position, and three (3) years of experience with NASIS and other SIS programs to maintain confidential records as reported to BIE and state.

Knowledge of general office principles and practices, computer software applications relative to the position assignment, operation of standard office equipment; Skilled in keyboarding, analysis and problem-solving, excellent oral and written communication, excellent interpersonal and human relations;

Ability to work independently, self-motivated to complete assigned tasks, prioritize workload while adapting to changes, maintain confidentiality on sensitive matters, and follow through on assignments as directed; Ability to demonstrate and maintain excellent attendance and punctuality; Knowledge of tagging, enrollment, transfer, and exiting of Special Education services;

Knowledge of Special Education compliance needs of IEPs, service logs, and documentation in NASIS; Extensive knowledge of the BIE, ISEP audit, and NASIS records management; Ability to work closely with MTS compliance officers, specialists and case managers to manage IEP caseloads.

The working conditions described here are representative of those that must be met by an employee to successfully perform the essential duties of this class. 

The employee is frequently required to sit and talk or hear, use hands to finger, handle, or feel objects, tools or controls.  The employee is occasionally required to walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 30 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.