1. Act as confidential assistant to the Administrative Support Manager including records management, scheduling, setting up meeting, writing correspondence and reports and researching information as assigned. May supervise other Tribal Council administrative support positions, including all performance management responsibilities.
2. Provide leadership to staff: gather, interpret, and prepare data for studies, reports, and recommendations: coordinate division activities with other divisions and agencies as needed.
3. Plan, coordinate, assign, prioritize, provide direction and monitor the quality of work of subordinate employees. Identify and solve workload and scheduling problems to ensure deadlines are met; provide assistance to staff with difficult assignments.
4. Provide specialized and/or technical information and advice that requires interpretation of established policies, procedures and other relevant sources to internal and/or external customers over the telephone, in writing and/or in person often involving complex, sensitive, confidential problems and/or potentially volatile situations.
5. Consult statutes, ordinances, contracts and other sources involving complex subjects and specialized terminology; summarize information and prepare reports based on analyses of data and other information sources including spreadsheet and customized data applications.
6. Maintain databases and spreadsheets for necessary personnel and management records; assist in coordination of recruitment, interviewing and selection processes.
7. According to established policies and prescribed guidelines, control and/or oversee the proper maintenance, archiving, release, and destruction of vital records, exhibits and/or files that may impose severe consequences on the Tribe If mishandled.
8. May generate responses to internal and/or external customers addressing complaints, concerns and problems of a controversial and sensitive nature that must be treated with high degree of discretion; work may involve legal, and/or other specialized materials, extensive statistical reports, editing policies and procedures, ordinances contracts, public notices or other documents, requiring a comprehensive understanding of the subject matter.
9. Process mail that may require attaching related correspondence or information before forwarding; selecting mail to handle personally where the response requires specialized knowledge of the assigned function; identifying priority and/or time sensitive matters; and ensuring security and confidentiality.
10. May attend and record public and/or departmental hearings and/or meetings, to include Tribal committee meetings, and at times may be required to make presentations.
11. May schedule meetings, make training and travel arrangements, and maintain calendars for Tribal Council and direct reports to Tribal Council.
12. Records training and workshops relative to assigned responsibilities; develops project scope of work and leads projects across divisional lines.
13. Because of the Tribe’s commitment to community service and the well being of its members, each employee may be expected to perform a wide range of office and field duties from time to time. Such duties may or may not be related to their regular responsibilities.