Muckleshoot Indian Tribe

Payables Specialist

US-WA-Auburn
# of Openings
2
Division
Finance
Closing Date
10/22/17
Job Status
Hourly
Rate
USD $22.57/Hr.
Type
Regular Full-Time
Pay Grade
12
Hiring Manager Title
Finance Operations Director
Status
Accepting

JOB SUMMARY

Under the direction of the Payables Director, the Payables Specialist is responsible for performing administrative and clerical accounts payable tasks and functions to maintain compliance with the Tribe’s policies and procedures. The Specialist must also provide high quality customer service to both internal and external groups.

MAJOR TASKS AND RESPONSIBILITIES

  1. Request requisitions from programs for invoice processing.
  2. Process invoices for payment in the accounting system.
  3. Reconcile vendor statements.
  4. Scan documents into the imaging system.
  5. Print checks and related sign out sheets.
  6. Mail or distribute accounts payable checks.
  7. Enter Per capita and Senior monthly per capita information into the accounting system.
  8. Enter accounts payable information for other Tribal enterprises as requested.
  9. Process cash receipts and make bank deposits.
  10. Assist with other Finance tasks as assigned.
  11. Because of the Tribe’s commitment to community service and the wellbeing of its members, each employee may be expected to perform a wide range of office and field duties from time to time. Such duties may or may not be related to their regular responsibilities.

EDUCATION - EXPERIENCE AND TRAINING FOR POSITION

Graduation from a high school or equivalent and two (2) years of related accounts payable experience.

SPECIFIC SKILLS/KNOWLEDGE/ABILITIES REQUIRED FOR POSITION

Knowledge of: General office principles and practices. Software applications relative to the position assignment. Proper English grammar, usage and spelling. Word processing and spreadsheet applications. Basic accounting and mathematics.

 

Skill in: Keyboarding (speed required may vary according to position assignment). Communications (oral and written). Interpersonal and human relations. Problem-solving. Effective customer service ¾ in person and via telephone (discretion, patience, etiquette, professionalism). Using 10-key machine by touch. Numerical analysis. The operation of a variety of office equipment, such as fax machine and copier. Following oral and written instructions. Adapting to frequent interruptions and changes in workload demand. Maintaining the confidentiality of sensitive matters. Following through on assignments. Acquiring knowledge of specialized terminology relevant to position assignment. Taking initiative. Conducting research for a specific work assignment.

PHYSICAL REQUIREMENTS

Continuously uses vision. Frequently sits for long periods of time. Frequently talks and listens. Manual dexterity for computer work and routine paperwork. Occasionally walks and reaches with hands and arms. Occasionally lifts up to 25 lbs.

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